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XNRG's Covid 19 Plan - Tring Ultra Challenge - 25th September 2021

The constantly changing situation with regards to the number of Coronavirus (COVID-19) cases within the UK and the associated restrictions in force across England means that this document by necessity will be subject to regular review.

Before the event

  • Participants, crew and supporters must not attend an event if they or someone in their household has symptoms of coronavirus, are self-isolating or are required to be in quarantine following a trip abroad.
  • Participants will be asked to carry a personal hand sanitiser and to carry a mask, which must be worn in specified areas.
  • Race Numbers may be pre-issued by post to reduce the amount of people and time required to be spent at a registration or information desk indoors. Participants are asked to arrive ‘race ready’ to reduce the amount of time spent indoors, and to leave personal effects in their vehicle. The event start/finish is in a sports club, with only toilets available.
  • It is assumed that persons attending understand that they may inadvertently be in close proximity to other people.

At the event

  • A member of the event crew will be designated to monitor arrangements to make the event as ‘covid safe’ as practicable and will make interventions as necessary to ensure compliance.
  • All crew will take a lateral flow test.
  • A medical crew will be present throughout the event, and may advise the Race Director to implement additional measures as necessary.
  • The medical crew will have the capability to conduct lateral flow tests and/or a temperature check on any person at the event should they deem it to be necessary to do so. Failing a test or a temperature of 37.5C or above will require the individual to leave the event (and anyone travelling with them).
  • The doors of any building used for the event will remain open wherever possible to improve the flow of fresh air.
  • Anyone working indoors, or coming indoors to visit the information desk or the toilets may be required to wear a mask at all times.
  • Anyone enjoying the use of a vehicle shuttle to/from the train station will wear a mask when in the vehicle.
  • Hand sanitiser will be available at entry and exit points and is expected to be used.
  • Social distancing should be respected and any event set up indoors will allow this to be maintained eg positioning of the information desk.
  • Water butts will have hand sanitiser next to them and participants will be encouraged to use it.

At the start

Participants should assemble – distanced – on the large open area near the start arch at the time window they have been pre-allocated and wait to be directed by crew through the start, when their race time will commence. Participants generally fall into three groups – walkers, runners, fast runners and the rolling start (approx 2 persons per minute) will aim to start people in that group order. Fast runners will go off last together as a group.

Check points

  • Access to a check point will be controlled by crew present, with numbers limited to maintain social distancing.
  • Check point food is packaged or presented in individual portions, with one participant allowed at a food table at any one time.
  • Any participant admitted to a checkpoint area must sanitise their hands first. Mask wearing is optional. Check points will in the open air and be self service, with crew monitoring the welfare of participants and topping up the food and water as necessary.
  • Crew at check points may wear masks if they wish to do so and should regularly sanitise their hands.

Recovery in a vehicle

If a participant has to be recovered from the course and returned to the event start all occupants of the vehicle will wear a mask. The advice of the medical team may be sought as to the suitability of a vehicle.

At the finish

Medals and T shirts  will be at the finish for participants to collect and prizes may be posted to category winners. If the weather is suitable the Race Director may hold an outdoor prize ceremony.

Medical aid

Separate SOPs outline action required in medical incidents. Where a person is at risk of harm and requires medical assistance, social distancing may be compromised to deliver it. The advice of the medical director will be sought in determining the most suitable vehicle to recover an injured participant from the course.

Post event

Any participant or crewmember who falls ill with coronavirus shortly after the event should notify XNRG. Details of persons present at the event may be passed to the NHS ‘Track and Trace Service’.


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